So – I’ve got my group – now what?

Once you know who you are going to be exhibiting with your first step is to…

Recap – you should by now be clear about

  • Why I want to put the  exhibition on
  • Who you are exhibiting with
  • What kind of a show you want to have – ie contemporary, oils, animals, photography or anything and everything

The next step is to:

  • So then make a list with 2 columns, One headed Projects and the other headed Tasks. Next, look at all the activities that are involved.  If an activity involves more than one step regard it as a Project.  If it is only 1 step then it is a Task.
  • Now sort all the items into your two columns  –Project & Tasks
Project Task Chart For Exhibitions

Project/Task Chart

The next step is to:

  • Put both the Projects and Tasks into chronological order.  I find the easiest way to do this is to start from the date the exhibition is to open and work backwards.  That way you won’t run out of time and it is easier to figure out what needs to be brought forward, or what can be put off till later.
  • I find the easiest way to do this is to put it into a Gantt chart.  There is a great free program – open source on the web, you can use for this.  Here is the down load link – Gantt Project
  • Below is a screen shot of the one I have set up for the students exhibition.
Gantt Chart For An Art Exhibition

Gantt Chart For An Art Exhibition

And the next shot show a closer view with all the tasks listed  that I need to take care of for my student’s exhibition. As you can see teh starting dates need a bit of tweaking but I like this way of doing it because its very visual when you are, looking at the whole thing and alarm bells can begin ringing if you are up to a certain date and haven’t quite done everything!

Detail of Gantt Chart For Exhibition

Detail of Gantt Chart For Exhibition